Best Records Software

WordPress is a leading free, open-source software that helps enterprises manage and publish their digital content online. It enables website design with custom CSS, domain registration and automatic updates with secure server hosting. Users can build blogs, mailing lists, forums, media galleries, online stores, LMSs and membership sites. Its responsive themes and thousands of plugins empower users to create and edit content that includes audio, video, images and documents.Teams can collaborate on creating content in Google Docs and then save it on any website while retaining the original formatting and images. Users can create income streams by selling products, services and subscriptions from within the same portal. With built-in SEO, it integrates with Search Console and Google Analytics to help track website traffic and performance metrics.

Box is a cloud-based tool for storing and sharing content for enterprise collaboration. It facilitates the online management of files, documents, presentations and videos anywhere and integrates seamlessly with virtually all open APIs, Microsoft Office 365, Salesforce and Adobe. Also, this enables editing, reviewing and sharing digital assets and assigning tasks to others. Team members can create workflows in minutes to speed up standard business processes without IT assistance. A centralized console grants a consolidated view of all shared content and accounts. In addition to granular access permissions, it ensures data integrity through watermarking and classification. It’s HIPAA, FINRA and FedRAMP certified.

Prezi is a cloud-based solution that enables creation of interactive visuals and presentations for enterprise and individual use. Available on desktop, Android and Apple devices, it allows users to create visuals with animation, drag-and-drop, speech bubbles, callout boxes and spatial relationships. Content creators can use its wide range of pre-designed templates or upload Powerpoint presentations and convert them to its format. It helps personalize presentations through customizable layouts, images and charts.Users can view presentations in greater detail via its zoom reveal functionality and navigate freely by clicking on slide elements. Presenters can choose to appear alongside content in online meetings to keep their audiences engaged. Analytics that includes metrics on cold leads, A/B testing, shared presentations and team performance is available only with the Premium version.

SharePoint by Microsoft offers collaboration and content management system (CMS) capabilities like reporting and analytics, digital and document asset management, contract management and website content management. Businesses can prepare, review and manage various types of content in a central location. It lets users manage multiple files and documents throughout their publishing cycle. Organizations can leverage its scorecards and dashboards to prepare content reports to pinpoint publishing and content requirements. It provides robust capabilities to manage published and unpublished content on websites. It offers content support for internal intranet sites and external sites and can be deployed both on-premises and hosted on the cloud.

Pantheon is a leading WebOps solution used by developers and marketers to build, launch and host their Drupal and Wordpress websites. Its container-based infrastructure enables fast performance and enterprise-grade scalability to host thousands of instances, while simultaneously ensuring website standards and allowing the flexibility of customization. Its centralized management hub supports push notifications and nightly backups and keeps websites up-to-date. Autopilot detects updates automatically, validates them in a test environment and then deploys them on the live environment.It integrates with New Relic to provide analytics on website performance and areas for improvement. All plans come with two free sandbox sites, Git-based test environments, free SSL certificates and an integrated content delivery network. The vendor offers a free trial.

Webflow is a software-as-a-service (SaaS) for website building and hosting. Powered by Amazon Web Services, it provides fully managed web hosting with enterprise-level scalability by virtue of more than 100 data centers and servers worldwide. Its no-code, completely visual canvas enables content creators of all technical skills to build websites quicker, without the help of developers. E-commerce businesses can build custom databases for dynamic content types, and personalize product fields, carts and checkout workflows.When importing content in CSV file format, it provides custom fields for disparate content types and rich layout design. It enables publishing new content, collaboration, SEO optimization and tweaking layouts and website sections directly from within the interface. It helps track user traffic and activity through integration with Google Analytics, Google Optimize and more.

Panopto is a leading video platform that provides recording, screencasting, live video streaming and video creation, mostly for e-learning. Available for free use through browsers, it is also available for Windows, Mac and iOS devices. In addition to 360-degree and VR video for virtual simulations, demos and tours, it supports online video search and editing, as well as subsequent upload to its video library. As part of university-level blended learning, it integrates with Google Apps, OAuth, SAML and Active Directory for secure sign-on.It comes with built-in integrations with Zoom, Webex Meetings, GoToMeeting and BlueJeans. Content creators can leverage analytics on viewer engagement and drop-off rates for videos in the library. In May 2020, the vendor introduced Express, a screen recorder, to record lectures and presentations for upload to Google Classroom and Youtube.

Drupal is a free to use, open-source solution to manage website content through authoring, customization and automated workflows. Its WYSIWYG editor comes with an intuitive interface to customize text, images and layouts without needing developer support. Multiple users can create content in a central repository and share it on any channel, backed by a modern content delivery network (CDN) provider. It enables marketing automation with advanced email reporting for specific audiences, streamlined processes, real-time sales alerts and bulk data management. Its data security protocol includes database encryption, user access control and security reports. Backed by a strong online developer community, its coding standards and strict code review processes help mitigate internet vulnerabilities

Seismic delivers a unified suite built to help enterprises facilitate sales enablement across the customer lifecycle. It supports the efforts of marketing, sales enablement, sales and channel teams.Users can leverage it to improve the selling process via digital content management. Features include automation, content delivery, sales analytics, training, engagement and channel sales analytics. It also offers dozens of popular integrations for extended functionality.

Joomla is a free, open-source solution to manage and publish content online and design websites. Built on a model-view-controller (MVC) framework, it enables building a variety of websites like blogs, business websites, intranet, community forums and more. It comes with built-in templates with the option to change colors, fonts, layouts and features without the need to code. With a variety of publishing tools and a WYSIWYG editor, it includes content versioning and article management through a media manager.Users can choose from more than 8,000 third-party extensions to set up reviews, run contests, allow post liking and additional functionality on their websites. It provides out-of-the-box SEO optimization with metadata and keywords, including support for SEF URLs. Available in more than 70 languages, it is maintained by a volunteer community of developers, support personnel and IT professionals.

Bitrix24 facilitates the execution of the customer journey. It supplies organizations with tools for marketing, sales and customer service activities such as lead generation, marketing automation, campaign management and call center support.It comes with a free edition for companies with less advanced needs or a smaller budget. Deployment is available in the cloud and on-premise. It’s suitable for smaller businesses as well as enterprises with up to 50,000 employees.

Conga is a cloud-based contract management, document generation and revenue management solution. Its Configure Price Quote (CPQ) module powers e-commerce by providing accurate pricing quotes with up-to-date product information. Business teams can create custom commercial documents and share them with others for online collaboration. It helps shorten contract lifecycles through automation of contract authoring, approvals and collaboration workflows.Salesforce teams can issue contract requests for approval, e-signature and subsequent housing in its document repository. In addition to streamlining processes from initial order placing to provisioning and delivery, it helps automate billing and invoice management for products, subscriptions and services.

Alfresco is an open-source solution that helps enterprises manage and publish content on websites. It provides a central content and metadata repository with streamlined end-to-end review and approval workflows. It offers collaboration through shared access, comments and annotations, and the option to start a meeting from within the document for instant discussion. Deployable on-premise, in the cloud or as a hybrid, it can be accessed from any device.Extensible due to its open architecture, it enables federated access to content across technologies without the need to migrate data in bulk, eliminating data security concerns. Powered by Amazon Web Services, it provides data insights through natural language generation, automated text extraction and deep learning technology. In addition to its integration with Microsoft 365 and Google Docs, it provides full-text indexing via Apache Solr.

Contentful is a cloud-native API-first platform that allows users to create, manage and distribute content to virtually any digital channel, all from a single hub. It stores and distributes a wide range of content that includes text, video, images, music, structured documents and more. Coupled with a headless architecture, native integrations apps and powerful webhooks make it flexible and extensible. Its web app allows creatives to create rich text content with headlines, quotes, lists, visual formatting and media. Editors can create landing pages, fine-tune product descriptions, tweak forms and publish content all from a unified interface. Robust REST and GraphQL APIs enable content delivery to multiple channels like iOS, Android and Windows mobile apps, and websites. It provides separate workspaces and role-based permissions for data governance.

Flipsnack is a catalog-making software that enables users to create and publish digital publications as flipbooks. Coupled with customization options and branding, it has a rich template library to drive seamless content creation and publishing, all from a single interface. With hundreds of free, professional templates and a plethora of design options, teams can collaborate on documents through comments and annotations, with individual workspaces for separate projects.Its catalog automation module enables creation of e-commerce catalogs with product tags, prices and captions through simple CSV file import. Creatives can share their magazines and catalogs on websites, emails and social media, and download to print them for circulation. It provides performance analytics for all publications, including views and shares by region and device through reports and dashboards. The vendor offers a free version, as well as paid plans for personal, business and enterprise use.

Modus is a sales enablement solution that empowers businesses to manage marketing content from a single, centralized hub. It brings together sales teams and buyers by providing them access to lead metrics and sales content. Besides enabling microlearning for sales reps to stay in sync with trends and best practices, it helps teams automate the lead generation lifecycle. It integrates with existing marketing and CRM tech stacks to automate sales data capture and storage, with regular sync updates.Data integrity is maintained with role-based access permissions at the user and group levels. Analytics includes reports on leads, sales content views, customer engagement metrics by sales rep and product performance tracking.

Sitecore is a multi-channel content management and marketing automation solution that allows users to generate, manage and publish website content. Organizations can gain complete control over their web presence with tools to analyze visitor engagement patterns, integrate with eCommerce and social media apps, and personalize customer experiences.

Acquia is a software-as-a-service that helps enterprises manage their digital assets through automated workflows and dynamic editing. Its Cloud IDE enables building websites through the low-code/no-code approach, with attributes for content authoring and omnichannel deployment. Creative professionals can upload and store assets in the centralized portal, with complete version control. Users can search for content through filters, metadata, tags and collection references, and edit content through its rich-text editor.It enables comprehensive performance monitoring with a built-in global CDN to ensure content delivery at scale. Integrating with SSO, it provides multi-factor authentication and role-based access controls for data security. Its integration with New Relic APM Pro helps monitor app performance, health and resource utilization.

OnBase is a cloud-based information platform for documents, records and business process management. It allows companies to securely store and access data, and to simplify manual tasks with automation. Organizations can easily manage large volumes of files and maintain corporate assets from one central location.

Roya Canvas is a software-as-service that helps enterprises manage their digital content and marketing strategies. Developers can build custom web designs and landing pages with the drag-and-drop responsive builder, AMP, jQuery, Bootstrap, Elasticsearch and many more. Users can create dynamic landing pages, send newsletters, manage email campaigns and more, all from within a unified, intuitive interface. Websites are created with built-in SEO optimization, with console monitoring, keyword position tracking and regular content strategy updates available for a price.In addition to contact and call management, its centralized dashboard allows lead tracking from inception to conversion, with post-purchase outreach. It provides monthly analytics reports by pulling metrics from Google Analytics, Search Console, Google My Business, Facebook Insights and more.

Widen is a cloud-based, centralized platform for digital asset and product information management. It provides a single source of truth for creative professionals by assimilating all digital media, such as files, logos, videos and images, in one place. Content can be searched and updated through metadata tagging and versioning. Creative designers can create and personalize templates with branding and localization, and download and print them as PDFs to share with others.The Entries module enables import of product specifications from upstream ERPs to create marketing copy. Users can download, share and embed assets through integrations with CRM, CMS and marketing automation technologies. It enables building portals to share assets with specific teams like dealers, retailers and internal teams. Businesses can drive marketing strategy through content analytics and asset engagement metrics.

Umbraco is a .NET-based open source solution developed on the Microsoft stack to help users manage content. It provides integrated workflows for intuitive editing, multi-device previews and scheduled publishing and updating of content. It empowers developers to build professional websites through its low-code/no-code website builder, Uno. Its main technology, Heartcore, enables content publishing on multiple channels including websites, smartwatches, apps, digital signage and more. Powered by the Content Delivery Network (CDN), it ensures quicker delivery of content through a network of servers. Hosted on the Microsoft Azure cloud, it integrates with content apps that provide feedback and statistics on already published content. More than 300 free extensions and plugins built by its vast online developer community are available directly from within the application. The vendor offers a free 14-day trial.

Veeva Vault is a cloud-based platform that helps life sciences enterprises manage both content and data from a single interface. Its eTMF module helps manage clinical trials by keeping all documents updated for regulatory compliance. The RIM module maintains product registration data worldwide and automates regulatory information submission processes. It stores submitted documents in the cloud, with text indexing for faster search.Medical professionals can manage all content with online collaboration support for all file types. They can review and approve documents through configurable workflows, real-time annotations, e-signatures and audit trails. A central repository enables multichannel distribution of promotional content and performance analytics. Expiry notifications for documents that have become inactive, periodic review initiation and usage dashboards help track metrics.

Craft CMS is a software to manage content and design websites from a centralized unified interface. Users can create content through attributes like custom fields, image editor, form builder and live preview. It enables digital asset management with files stored in Amazon S3, Rackspace Cloud Files and Google Cloud Storage. Users can customize its dashboard and add and resize widgets which include an RSS feed, quick post, recent entries, updates, Google Analytics and commerce reports.User management with role-based access permissions is available in the Pro version and above. Templates are powered by Twig, with DRY code and flexible, bring-your-own HTML development. For non-public URLs, the licensed plans are available for free so long as the site is not deployed to a public server. The vendor provides a free version.

Sitefinity is a marketing solution that helps enterprises manage digital content and websites, as well as e-commerce, all from a unified interface. Developers can build and clone websites, pages and templates with robust APIs and out-of-the-box RESTful endpoints. It enables digital asset management with bulk operations and advanced media search by library, category, tag and URL. In addition to a content staging environment, it provides an inline editor to create and edit content directly on the webpage. It offers powerful forms, with marketing outreach optimization through A/B testing.It comes with built-in SEO attributes like easy-to-understand URLs, meta tags, titles, description optimizers and more. Businesses can glean customer insights from multiple channels for real-time analysis through ML-based recommendations. The vendor offers a free trial.

Kentico is a cloud-based solution that helps manage content and digital experiences. It streamlines tasks, content production, business collaborations, content delivery and integrations. Users can ensure engaging and personalized experiences for existing and potential customers by creating digital touchpoints across websites, online stores, email campaigns and mobile devices. They can also leverage the .NET MVC architecture to build new and developed life cycles. Workflow management helps match business processes and align internal operations.Its built-in AI and analytics optimize digital initiatives by allowing users to track the most visited pages, create customized websites, send newsletters and identify recurring visitors. It enables businesses to remind customers about abandoned shopping carts and notify them to reorder favorite products. It also includes flexible payment and shipping options, automated checkout processes, marketing integrations and multi-store management.

M-Files is a document management platform that lets companies quickly locate information, automate administrative tasks and secure file access. By organizing documents in a central depository, the software helps improve collaboration and makes file activities trackable. It easily integrates with Microsoft 365, Google Workspace, Salesforce and SharePoint.

Nuxeo is a content services platform that hosts and manages traditional data and rich media assets of various formats and sizes. It’s scalable, customizable and easily integrates with existing business workflows. Users can get total visibility over a wide range of information stored in the secure repository from anywhere worldwide.

DocuShare is an enterprise management system that handles both paper and digital documents. It can be deployed as a cloud, on-premise or hybrid system. It captures files from various sources like mobile apps, multifunction printers (MFPs) and Xerox ConnectKey.

Oracle WebCenter Content manages everyday information found in presentations, emails, reports, memos and more. It organizes, controls and secures data, making it accessible only to the right people. The solution provides companies with a unified repository to store content and deliver it to users in the appropriate format.

Laserfiche is a content management platform that automates business processes, manages documents and integrates applications company-wide. It offers file scanning, intelligent data collection, metadata modification and advanced search options. A drag-and-drop interface allows users to create and publish electronic forms and quickly connect them to existing workflows.