Best Employee Scheduling Software

Humanity is a cloud-based workforce management solution that manages project schedules, payroll and documentation. Organizations can access actionable data to optimize staffing based on employee skill set, staff availability and historical sales and sales forecasts. It comprises four key modules—time clock, scheduling, human resource and payroll. The scheduling function automates shift planning while importing schedules from popular third-party modules. Companies can monitor employee work hours and check-in details using the time clock capability. The payroll module simplifies processing payroll based on employee timesheets. It tracks human resources documentation, employee vacations and training programs.

TSheets is a time tracking program for creating, editing and tracking workforce schedules. Automated notifications and GPS functionality help with resource deployment, live location of clocked-in employees, and keeping everyone updated. Available on cloud-based deployment, it also has a comprehensive mobile module with offline accessibility. Integration with multiple popular payroll and accounting inclusions streamline financial management and alleviate gaps in the workflow.

When I Work is an online solution that offers integrated scheduling, team messaging and time tracking to manage the hourly workforce. It streamlines back-office processes while organizing spreadsheets to boost employee turnover and efficiency. Organizations can create and edit employee schedules, track time and attendance, review timesheets, add new jobs to the calendar and fill shifts. Companies can manage schedules and monitor time on-the-go using the native mobile app. Employees can request time off and shift swaps through the app while receiving mobile alerts when schedules change. To avoid scheduling conflicts, managers can import employee data from CSV files or spreadsheets. It fosters team communication through custom texting and group emails.

Paylocity is an all-in-one cloud payroll solution that enables organizations of every size to execute administrative tasks such as talent acquisition, time and labor management, and other core processes. Its functionality includes multiple configuration options that allow companies to customize according to their needs.It contains robust security measures such as encryption, real-time backups and secure data centers. It also has a user-friendly mobile app that is compatible with both iOS and Android devices.

WhenToWork is a cloud-based solution that creates recurring or varied weekly schedules, with the ability to add shifts manually or import from templates. Organizations can copy and move shifts using a drag-and-drop interface while notifying employees of any changes through text messages or emails. Employees can claim unassigned shifts from a trade board. Schedules are updated when employee time-off requests are approved. Its autofill capability creates optimal schedules based on a range of parameters like minimum shift breaks, maximum hours per day or week and approved time-offs. Employee shift preferences can be taken into account while scheduling. Companies can fill shifts by seniority—hire date or priority groups defined for each employee.

Homebase is a cloud-hosted resource scheduling and time tracking solution that offers capabilities like time clocks, budget forecasting, team calendars and automatic notifications. Managers can create interactive and flexible schedules using a drag-and-drop interface while viewing them by employee, role or time. Based on staff availability, businesses can put schedules on autopilot for the upcoming weeks or months. Businesses can monitor employee work hours while integrating with payroll modules for wage calculation. Employees can clock in and out using the time clock while tracking breaks and overtime hours. It sends automatic alerts for employee absences or late logins while allowing managers to record daily summaries using the manager log.

HotSchedules is a web-based shift management solution designed to meet the needs of organizations in the hospitality industry. It assists with a variety of core employee scheduling tasks, including assigning shifts, tracking time and managing labor.It helps optimize time and labor costs while improving communication by streamlining staff scheduling processes. By optimizing labor-management practices, businesses can ensure compliance with current legislation and boost the overall employee experience.

After more than 15 years of development, Deputy was founded in 2008. It offers a variety of tools to assist with core HR tasks, including managing employees. It can assist with workforce scheduling, performance management, time tracking and payroll. It is cloud-based and designed to meet HR management needs for businesses of any size in all industries. By focusing on a variety of metrics, it can help businesses expand operations, increase efficiency and save both time and money.

Jolt is a tablet and smartphone-based operations execution solution that helps businesses achieve digital food safety compliance, team accountability and boost employee performance. It offers audit management, personnel tracking, performance review, time, attendance and learning and goal management. Team leaders can track daily operations in real time to keep staff accountable. It offers a training library, drag-and-drop schedule builder and task checklists for every shift. Organizations can decrease labor costs and improve staff efficiency.

Founded in 2002, Shiftboard was designed as a web-based SaaS application to assist with hourly employee management. By automating a variety of staff scheduling tasks, it optimizes efficiency and productivity. It can tackle complex workforce scheduling needs and is suitable for mid-size and enterprise businesses. Its advanced inclusions can help businesses save on operating costs, streamline overall operations and ensure compliance with regulatory guidelines.

Aladtec is a cloud-based software suite designed to manage complex workflows for public safety and large-scale enterprises. It offers staff scheduling and employee management to organizations and businesses that operate around-the-clock. It streamlines and automates crucial HR tasks, like shift management and staff scheduling. It provides an integrated online setup for shift scheduling, attendance, payroll reporting, tracking certifications, document management, file storage, compliance management and more.

7shifts is a cloud-based solution designed for restaurant owners to manage shifts, labor compliance, employee communication and engagement. Employees can check upcoming shifts and availability while requesting time-offs using the mobile app. It facilitates shift swaps and exchanges when employee availability changes. Robust engagement modules help restaurants retain staff, stay compliant and trim labor costs. It fosters social networking by allowing employees to post messages about upcoming social events and sending reminders for pending assignments.

Ximble, formerly known as NimbleSchedule, provides shift planning tools to businesses across all industries. The solution was acquired by Paycor in 2019, giving users access to Paycor’s full suite of HR solutions. Additionally, this cloud-based product is built to meet the needs of businesses of all sizes. The system provides tools that assist with workforce scheduling, time tracking, staff management and team communication.

MySchedule is a cloud-based workforce management solution that schedules shifts, tracks hours worked, manages time off and vacation requests and more. Organizations can create flexible schedules using availability indicators that are easy to modify. It helps manage the entire workforce across multiple locations. Employees can use the self-service portal to request time-off, shift swaps and communicate with colleagues from any device. It strengthens team communication through real-time group or individual messaging. Its mobile app facilitates viewing schedules, sending messages, requesting shift swaps and picking or dropping shifts.

ScheduleAnywhere is a staff scheduling software suite that simplifies assigning shifts for staff across multiple locations and departments. It manages staff availability and requirements, time-off requests and controls extra hours. It also offers self-scheduling for employees, which can be enabled with requisite permissions. It generates reports to offer deeper insights into the functioning of an organization. Business owners can generate customized reports on staff attendance, shift schedule and time-off requests, employee skills, estimated costs and more.

UKG Dimensions (now known as UKG Pro Workforce Management, part of the full UKG Pro Suite) helped automate and streamline important processes like scheduling, payroll, compensation management and timekeeping. Integration, a mobile app and artificial intelligence support streamlined operations. Reports, data collection, talent acquisition and performance management were some of the core features offered in the product prior to it being absorbed into UKG Pro. Specialized capabilities included task management, gaming and SMS ShiftFill.

SAP Workforce Scheduling and Optimization by ClickSoftware is designed to facilitate a large, asynchronous workforce. It meets the needs of both field service businesses and workforce management software users.SAP Workforce is built for businesses of any size, its features include security, workforce optimization, real-time analytics, automation, call taking and revenue boosting features.

Planday provides tools to businesses of all sizes across all industries. It automates administrative tasks like workforce schedule building and report generation for growing businesses. Organizations can make use of built-in messaging features to improve team communication. It helps manage hourly workers, track employee activity and builds reports that provide a comprehensive overview of the business.

Orbital Shift is a cloud-based workforce management and engagement platform. It is designed to facilitate hassle-free staff scheduling, strengthen communication within teams and provides a web clock to help businesses save time. It offers customizable templates and color-coded cards for events to facilitate workforce schedule creation. The online clock tracks the number of hours worked by the individual staff members for accurate computation of payroll. It automatically notifies and alerts management in case of any shift scheduling conflicts. Users can also generate various reports to get insights into the functioning of their organizations.

ScheduleBase is a cloud-based solution that simplifies workforce scheduling processes for organizations. It is customizable and it allows business owners to manage and communicate with their employees in real-time and the format they choose to. It facilitates easy tracking of varying work schedules and allows submissions to be made from a computer or a mobile device. It sends out notifications to the employees about their shifts.

ZoomShift provides shift management and employee scheduling tools to businesses of all sizes, across all industries. It is best suited for organizations with small to medium-sized workforces. Users can build and manage workforce schedules based on various factors, including multiple locations, employee availability and seasonality by leveraging powerful shift management functionalities. Pre-built templates and a drag-and-drop interface helps businesses streamline work scheduling processes, increase productivity and decrease errors.

WorkSchedule.Net is a fully-featured, cloud-based scheduling software designed to serve agencies and enterprises of all sizes. It offers automated scheduling, time tracking, payroll exporting, managing time-off and easy self-service shift swapping and scheduling. It provides ease of use with color coding, and users can set settings for multiple employees and shifts all at once, eliminating the need to edit each one individually.Keep staff content by scheduling employees based on work availability and employee preferences. It offers a 30-day free trial and customization options; users can request additional features via the support team.

Snap Schedule is a cloud-based application that helps businesses automate scheduling processes, slash labor costs, enhance productivity and promote work-life balance. It helps managers prepare shift charts, make smart scheduling decisions and avoid scheduling conflicts. Its appearance is similar to an Excel spreadsheet, and its drag-and-drop capabilities simplify shift swaps. The software automatically generates schedules with optimal work distribution for the entire workforce. Businesses can avoid overstaffing shifts and reduce payroll expenses. It alerts managers to understaffed shifts and helps find adequate employees based on seniority and rolesSnap Schedule tracks employee skills and assigns crucial projects to qualified staff members, thus avoiding liability issues. It can be deployed on-premise and hosted on the cloud. Apart from schedule creation and publishing, it monitors attendance, manages leave requests and tracks staff assignments. It helps companies adhere to local labor laws by offering open shifts and paying overtime to employees working extra hours.

With a range of HR products, SmartLinx provides users with capabilities that can either function individually or integrate to work together as a full suite. By focusing on people management, it helps users to optimize workflows and boost workplace productivity and efficiency. Some of its capabilities include time and attendance, payroll and scheduling. It also offers reporting and analytics, giving users insight into their workforce’s productivity and performance.

HRWeb is a web-based HRIS platform for tracking and evaluating employee activity, behavior and data. It offers a range of capabilities for time and attendance, performance management, applicant tracking, onboarding and employee behavior tracking. It can help manage several HR tasks, from hiring new employees to conducting employee reviews.

Doodle is an enterprise scheduling platform that empowers teams to collaborate based on individual availability for quicker scheduling of one-on-one and group meetings through polls. It syncs across Google Calendar, Microsoft Outlook, Office 365 and iCal. Meeting hosts can choose to send poll links to team members directly or through its email client. Email alerts notify the meeting host of the team’s replies and provides a clear snapshot of individual availability. In addition, it enables update broadcasts and meeting reminder setup to keep the team in the loop. It integrates with Zoom to include a unique link for every scheduled meeting. Available on Android and iOS devices, it integrates with Slack through an AI-powered bot. It is hosted on AWS which is certified for compliance under ISO/IEC 27001:2013, 27017:2015 and 27018:2014. In addition, it leverages Cloudflare for DDoS protection. Besides the free version, the vendor offers business and enterprise subscriptions.

honeybeeBase is a cloud-hosted solution that helps businesses schedule employees, manage tasks, monitor employee attendance, track time, foster communication and more. Suitable for businesses of all sizes, it can be accessed from any internet-connected device. Businesses can monitor employee work hours and get notified when employees start or finish their shifts and take paid or unpaid breaks. Users can get reports of all notifications compiled in emails and access weekly time card reviews to approve logged hours. Its attendance module closely monitors all early departures, late arrivals, absences and generates customized reports of employee leaves. Employees can check available leaves, request time off and get approvals through the vacation module. An activity stream notifies team members automatically of all important activities that require attention.

Crew is a team management software that connects frontline employees, fosters employee interactions and drives real-time business results. It assists businesses in aligning and managing frontline team member goals and communication to increase productivity. Team communication, shift scheduling, employee appreciation, document and task management, employee surveys and enterprise management are its main attributes.

Cezanne HR is a flexible and modern HR software which streamlines, automates and enhances every aspect of human resources. Included in its extensive configurable modules are core HR, onboarding and lifecycle management, absence management, performance management, time tracking, recruitment, career planning, global capabilities and UK payroll. It offers an API, third-party integration and single sign-on access that allows only one set of login credentials for a variety of applications. Customers have free mobile access to simplify holiday claim checks, time-off requests, log sickness absence, complete timesheets, check outstanding duties or contact colleagues anywhere. Managers can approve applications that make overall processes quick and easy.

Replicon is a comprehensive solution that helps businesses plan, track and report on projects while monitoring performance. It offers capabilities like task management, resource management, time tracking and expense tracking. It fosters team communication through its extensive collaborative modules.

Sling is a cloud-based solution designed for businesses of all sizes to manage employee work hours, shifts, costs and payroll. Organizations can view employee availability, customize shift templates to schedule tasks, manage shift swap and time-off requests through a centralized dashboard. Its time clock functionality lets employees clock in and out using mobiles while receiving notifications for missed entries and late arrivals. Its suite offers capabilities like timesheet management, geofencing, newsfeed, labor cost optimization, leaves and an overtime tracker. The task management module creates tasks, assigns teams, adds checklists and tracks progress across projects. Administrators can organize interactions, send messages to individual employees or groups and post urgent announcements in real time.

Schedule360 is a well-known solution that ranks 32 among all Employee Scheduling Software according to our research analysts. Starting from $5, Schedule360 is priced for those with smaller budgets and is most fitting for companies of all sizes. Schedule360 can be deployed online.

SubItUp is an intelligent, customizable online staff scheduling solution for businesses that helps managers establish work plans based on employee availability. Employees can change their availability status, preventing double-booking across work orders. Teams can handle new hire onboarding, track working hours, measure employee performance and store employee’s personal details such as their contact information, qualifications, availability and remuneration.

TimeForge is a cloud-based scheduling and labor management solution. It offers a comprehensive suite of tools including employee self-service, time and attendance tracking, labor cost analysis, and more that help businesses optimize their workforce. It is designed to help businesses improve communication and collaboration between managers and employees, reduce labor costs and increase overall efficiency.

Harri’s cloud-based solution caters to the recruiting and workforce management needs of the service industry. Features include talent attraction, applicant tracking, onboarding, scheduling, time and attendance, insights and analytics, and more. The modules help create brand value, streamline candidate applications, speed up the recruitment process, cut down on administration work, and provide managers with actionable data insights that help make better decisions. It’s accessible on mobile devices, which facilitates operations and easy access to information, messages and notifications.

PrismHR offers flexible, customizable and efficient solutions to support the comprehensive payroll, benefits and HR management requirements of small businesses and HR service providers. It provides assistive capabilities through the six key modules: platform, payroll, talent, time, employee portal and benefits. Its marketplace offerings include tools for financial wellness, identity protection, time and attendance, voluntary insurance, compliance, consulting services, taxes and more. These add-on capabilities are pre-integrated and give HR providers validated connections.