Best Interview Scheduling Software
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PRODUCTS
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BUYER'S GUIDE
Buyer's Guide
By Payal Tikait, Technical Content Writer at SelectHub
Interview scheduling software helps HR and recruiting managers schedule interviews with applicants, mitigating the need for constant communication via email or phone call. It provides calendar integrations and empowers candidates to select their preferred times according to their availability and convenience.
These systems provide a seamless interview experience and create a positive brand image to deliver competitive advantages.
Executive Summary
- Schedule multi-session, panel, back-to-back or onsite interviews with the applicants.
- Store interview feedback obtained from interviewers at a centralized location.
- Share updates, confirmations and reminders with the applicants.
- Identify interview trends with pipeline visualizations.
What is Interview Scheduling Software?
Interview scheduling software provides an engaging candidate experience while eliminating the need for back-and-forth emails and rescheduled meetings. It sends automated text confirmations, updates, notifications and reminders to interviewees to avoid no-shows. These systems can also identify trends and patterns in the interview process with robust reporting and analytics capabilities.
Primary Benefits
Schedule Interviews
Schedule appointments with candidates and team members without the constant exchange of emails and phone calls. It saves time and effort that back and forth communication wastes.
Store Feedback at Single Location
Accumulate comments, ratings or feedback on each candidate at a centralized location. It eliminates email cadences and helps recruiters view feedback from all team members in one place to make better decisions.
Sync Calendars
Sync calendars to avoid scheduling conflicts and empower candidates to select their preferred meeting times. It mitigates the risk of no shows with timely reminders.
Key Features & Functionality
Interview Scheduling | Let recruiting teams hire faster, impress candidates and work strategically with AI-powered matching algorithms. It facilitates multi-session, panel and video interviews. Schedule complex interviews in seconds to eliminate manual work hours. |
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Reporting and Analytics | Analyze interview trends and boost candidate experiences with robust recruiting metrics, including interview-to-hire ratio, interview drop off, cycle times and pipeline visualizations. |
Candidate Communication | Facilitate effective candidate communication and engagement with automated invites, reminders and confirmations. Share important information, including real-time updates and interview preparation materials with interviewees. |
Self-Scheduling | Allow applicants to self-schedule interviews, book slots via calendar software integrations and reschedule if required. Send interview reminders to eliminate the risk of no shows. |
Workflow Automation | Set rules for each position to eliminate schedule coordination complexity. Invite the applicant to the next step of the hiring process if you identify a qualified candidate. |
- Applicant Tracking Systems
- Assessment
- Background Check
- Benefits Administration
- Bookkeeper
- Call Center Workforce Management
- Compensation Management
- Corporate LMS
- Direct Deposit Payroll
- Employee Engagement
- Employee Feedback
- Employee Pulse Survey Tools
- Employee Scheduling
- Enterprise LMS
- Farm Payroll
- HR Case Management
- HR
- HR Software For Nonprofits
- Human Services
- Job Board
- Leave Management
- LMS For Schools
- LMS
- Mobile Workforce Scheduling
- Nurse Scheduling
- Onboarding
- Online HR
- Online Learning Platforms
- Online Training
- Payroll
- PEO
- Performance Management
- Pre-Employment Assessment
- Recruiting CRM
- Recruitment
- Restaurant Scheduling
- Sales Commission
- Succession Planning
- Talent Acquisition
- Talent Management
- Time and Attendance
- Time Clock
- Training Management System
- Video Interview
- Virtual Classroom
- Workforce Management
Software Comparison Strategy
While deciding to purchase an interview scheduling software, you should keep the following things in mind:
- Get to know all the features that the vendor provides with a free trial.
- Consider your industry and target audience while making a purchase.
- Count the number of employees who will be using the solution. Some vendors have a fixed price for a certain number of employees, while others charge per head.
- Make sure the solution accommodates various interview formats, including one-on-one’s, group interviews and more.
- It should facilitate communication between the hiring manager and candidates during the scheduling process.
- It should provide calendar integrations, customizable invitation templates and track candidate progress.
Cost & Pricing Considerations
When evaluating price, it’s imperative to consider three questions:
How many employees will be using the interview scheduling software? Most scheduling software is subscription-based. Some vendors may set a fixed price allowing access to a certain number of employees before asking you to upgrade, while others may charge on a per head basis.
How much does it cost to use the software in multiple locations? Some companies levy additional fees if you use their software in different locations.
Which software features are essential? Some vendors may offer a time-tracking feature in their premium package, while others may provide it in their basic plans without incurring additional charges. Decide on exactly what you need before investing in interview scheduling software.
The Most Popular Interview Scheduling Software
Let’s look at some popular interview scheduling software available in the market to facilitate effective interviews.
iCIMS
iCIMS is a cloud-based recruitment suite that leverages customizable templates to design career sites and machine learning capabilities to optimize the effectiveness of job postings. It provides a seamless candidate experience with dynamic content like employee video testimonials to depict company culture. Attract and engage candidates with useful content based on their job interests.
Customize career sites with a professional and modern UI to provide a straightforward browsing experience. Alert candidates about new opportunities related to their skills and experience. Leverage an AI conversational chatbot to allow candidates to ask questions.
Candidate Resume.
Greenhouse Recruiting
Greenhouse recruiting is a recruitment solution that provides customizable career pages, job boards and email templates to deliver a better experience. It leverages machine learning and predictive analytics capabilities to gauge the likelihood of filling a position quickly. It facilitates access to niche job boards and optimizes job listings based on historical and industry performance.
Dashboard displaying the number of applications over time for a position.
Zoho Recruit
Zoho Recruit is a cloud-based applicant tracking system that provides end-to-end hiring solutions for businesses of all sizes. Leverage customized career portals to publish job openings and allow candidates to submit applications through a candidate-specific login. Access an infinite number of candidate profiles with advanced search capabilities to narrow down the search process. Use a resume parsing tool to extract applicant details and populate database records with relevant information.
Interview Dashboard.
Questions To Ask
Use these questions as a starting point for internal conversations:
- What kind of deployment or pricing model suits our business needs?
- Do we require a scalable solution?
- What essential features are needed?
Use these questions as a starting point for conversations with vendors:
About the Software
- Is the solution customizable to meet evolving needs of the organization?
- Is it user-friendly?
- How often does the software get new updates or releases?
- Does it provide integrations with other solutions?
- How straightforward is it to create reports?
About the Provider
- What are the pricing plans?
- How much time does it take to deploy the solution?
- What is included in the support?
In Conclusion
Selecting interview scheduling software that schedules interviews, facilitates applicants to select favorable times and sends automated reminders is imperative. It should gauge interview trends and make data-driven decisions. This Buyer’s Guide should act as a starting point on your journey to a successful software implementation.
Products found for Interview Scheduling Software
Paylocity
Paylocity is an all-in-one cloud payroll solution that enables organizations of every size to execute administrative tasks such as talent acquisition, time and labor management, and other core processes. Its functionality includes multiple configuration options that allow companies to customize according to their needs.It contains robust security measures such as encryption, real-time backups and secure data centers. It also has a user-friendly mobile app that is compatible with both iOS and Android devices.
ZipRecruiter
ZipRecruiter is an AI-based hiring platform that immerses users into a vast network of job boards and career sites. It offers advanced candidate sourcing features like smart candidate matching technology, integrations and sponsored reach to enable fast hiring. Mobile capability and data-driven strategies assist hiring managers to find top talent for open jobs.
Paycor
Paycor is a full-service, cloud-based HR system designed to meet the needs of small and medium-sized businesses. It assists with various core HR tasks, including hiring, learning and development, time tracking, and payroll. While suitable for companies across all industries, it can be customized to benefit a variety of specific sectors, including food service and healthcare. Users can manage recruiting, talent acquisition, development, learning and more.
Zoho Recruit
Based in the cloud, Zoho Recruit offers hiring solutions for businesses of all sizes. Users can choose from three different versions based on the size and type of business. Options are available for temp agencies, staffing agencies and corporations of all sizes. It enables users to streamline the hiring process with features that assist with job posting, filtering applications and tailored templates. Integrations with other Zoho products provide users with a full suite of HR capabilities. It can manage recruitment from end to end.
HireVue
HireVue is recruitment software that helps organizations identify, assess and hire the best candidates for the job. It uses video-based interviews and AI to help organizations save time and money while making the hiring process more efficient. HireVue is an end-to-end hiring experience platform to screen, assess, engage, interview and hire the best candidates for a particular position. It streamlines time-consuming and tedious recruiting activities with conversational AI, video interviewing, assessments and automated scheduling. Pre-hire assessments help identify high-quality candidates and minimize bias in the selection process. Conversational AI facilitates candidate engagement and automated workflows to speed up hiring and create a seamless candidate experience.
Wonderlic
Wonderlic is a renowned cognitive testing and assessment company, primarily recognized for its Cognitive Ability Test. This assessment tool aids employers in evaluating a candidate's cognitive skills, problem-solving ability, and critical thinking. With an adaptive and computerized format, the test efficiently gauges an individual's aptitude, enabling businesses to make informed hiring decisions. Its adaptive nature tailors questions to the test-taker's level, ensuring precision in the evaluation. Wonderlic's assessments provide a standardized means of comparing candidates, enhancing the efficiency of the hiring process and ultimately leading to more effective workforce selection. This data-driven approach fosters an environment where organizations can match candidates' abilities to job requirements with confidence.
Yello
Yello, a talent-acquisition platform, allows hiring managers and recruiters to source, engage and advance the right talent. It serves as an all-in-one source for talent acquisition, recruitment marketing and operations. It drives the recruitment process with automation to help increase efficiency, make smarter hiring decisions and deliver a seamless candidate experience. Its recruitment CRM module reduces time-to-hire, builds better candidate relationships, simplifies collaboration and increases productivity. It leverages advanced boolean search and radius search to narrow down the search capabilities without complex parameters.
JobAdder
JobAdder is a comprehensive, easy to use, web-based recruitment platform built in the cloud. It’s designed exclusively for recruiters and is used by over 10,000 recruiters every day in more than 20 countries. It’s perfect for small to medium-sized recruitment agencies, as well as in-house HR and recruitment teams. It provides application tracking, screening, interview scheduling, onboarding, time and attendance management and payroll processing.
Taleo
Founded in 1996 as Recruitsoft, Taleo adopted its current name five years after its inception.It was acquired in 2012 and now offers two versions. One version is designed to meet small and medium-sized businesses’ needs, while the other is designed specifically for large businesses. It can assist with a variety of tasks specific to finding and hiring new employees as well as helping with employee performance management. It helps with every step of the employee lifecycle, from interviewing potential applicants to developing succession plans.
Crelate
Crelate Talent is an applicant tracking system (ATS) and recruiting CRM that’s designed with tools to power the entire recruiting process. It comes with a free parsing capability and numerous job board integrations to keep your pipeline full as well as drag-and-drop workflows to simplify pipeline and candidate management. In-app call, text, email and scheduling reduce task switching and increase efficiencies. Robust reporting helps managers track team progress, make real-time business decisions and communicate progress to hiring authorities. Integration partners, such as Okata, Hiretual, RingCentral, Checkr, Zapier and many more are available.
Workable
Workable is a recruiting solution that provides service to over 20,000 companies. Founded in Greece during a period of financial disarray, it has a database of over 70 million candidates and has facilitated over 1.2 million hires. Users have access to interview kits, one-click job posting, a referral rewards program and other automated hiring assistance.
Bullhorn
Bullhorn offers a variety of applicant tracking capabilities that address the recruiting needs of businesses of all sizes, and can scale with business growth. It helps to drive sales and streamline the recruitment process from start to finish. It manages workflows, allowing recruiters to move seamlessly from one stage of the recruiting process to the next. The customizable layout of the platform features a drag-and-drop interface that makes it easy for users to update their preferences.
Trakstar Hire
Trakstar Hire (formerly Recruiterbox) is a cloud-based software designed to streamline the hiring process and attract the best applicants. It manages resumes, offers integration capabilities, creates candidate profiles, provides the opportunity for collaboration and more. It’s scalable and customizable.
Saba Recruiting
Saba Recruiting enables the business to find, attract, engage and hire the best talent that drives business success. It also helps to automate the recruitment process, coordinate communications between the candidates and the hiring managers, measure performance on a real-time basis on a unified platform. Keeping the recruitment experience in mind, it provides an intuitive, collaborative and expert solution for the recruiters, hiring managers and job-seekers.
WizeHire
WizeHire helps users create top-performing job ads with robust industry-approved templates. It maximizes job visibility with the help of expert advice related to job title, job description, competitive compensation and more. It allows users to post on 60+ job boards to attract and hire top-quality candidates. It assesses qualified candidates based on screening questions and personality assessments. It empowers users to keep hiring on track with tags and filters to organize applicants, data-driven recommendations and create custom hiring stages.
SuccessFactors Talent Management
SAP SuccessFactors Talent Management provides an integrated suite of talent management solutions, including recruiting and onboarding, performance and goals management and learning and development. Coupled with the Workforce Analytics and Planning, it enables the organization to better comprehend the workforce and gauge the effects of talent decisions on business performance. They can be used independently or together to support a comprehensive talent management strategy, depending on business needs.
iSmartRecruit
iSmartRecruit is a CRM tool that caters to small and medium-sized corporate HR and staffing agencies. It helps identify the best candidates, reduces hiring time, improves communication, strengthens the bond between the employer and the employee and solidifies employee relationships. It can manage evolving business needs. It stores the client and candidate information in one place, sets reminders for future events and sends automated emails in bulk. Real-time dashboards track the candidate’s progress throughout the recruitment process.
SilkRoad Recruiting
SilkRoad Recruiting is a cloud-based Applicant Tracking System (ATS) that delivers an engaging candidate experience and makes it easy for users to attract, screen and hire the best talent across various job boards and social media platforms. It serves organizations of different sizes and complexities to engage, retain and grow talent. It delivers a seamless candidate experience throughout the hiring process with a streamlined and innovative UI.
WorkBright
WorkBright is a cloud-based platform that specializes in candidate form collection. It guides new hires through a remote onboarding procedure and replaces paper-heavy tasks with an intuitive dashboard to resolve clutter. Form collection and employee documentation are digitized with mobile-first solutions like digital wet signatures, automatic field validation and verification backed by top-ranking security.
SumTotal
SumTotal is a configurable, unified platform that enables businesses to attract, build and retain talent. Its modules deliver capabilities for talent acquisition, talent development, learning management, talent management and workforce management. It assists organizations with recruiting, mentoring, career path planning, onboarding, continuous feedback, succession planning and more It also provides an ATS that enables employee tracking, from receiving résumés to onboarding. Cloud-based and on-premise deployment is available, and it can be used on smartphones or tablets.
Arcoro
Arcoro, formerly known as BirdDogHR, is a cloud-based HRIS solution that helps companies of all sizes manage employees throughout every stage of their employment. Users can leverage it to attract and hire top talent, align employee goals with company goals, create succession plans and ensure compliance with government regulations.Capabilities include core HR, payroll, benefits administration, recruiting, onboarding, learning management, performance management and compliance. Availability on mobile devices grants users 24/7 access from anywhere.
CEIPAL
Cloud Enterprise Information Portal, or CEIPAL, is an AI-powered talent attraction platform ideal for recruiting and staffing agencies. It streamlines talent placement and workforce management with built-in VMS, ATS, HRIS and CRM to support end-to-end staffing. Notable features include API integrations, plug-ins, a recruitment chatbot and a native mobile app. For CEIPAL reviews and pricing information, see below.
Cornerstone Recruiting
Cornerstone Recruiting is a cloud-based suite that provides recruiting, learning management, performance management and HR administration. Founded with the purpose of improving access to education through online learning, it now helps organizations of all sizes to recruit, train and manage their employees. It has mobile capability that allows productivity and connectivity in real time, from any location.
TalentSpace
Saba’s talent management system provides capabilities to manage every aspect of the workforce, including recruiting and onboarding, learning and development, performance management and HR Analytics to identify bottlenecks in the recruitment process and improve the existing processes.
Infor Talent Management
Infor Talent Management is an HCM solution that also handles payroll, time and attendance and other HR functions. It’s designed to improve productivity, employee learning, staff diversity and inclusion, team collaboration and more. Users can conduct performance reviews, analyze data, onboard new hires and coordinate across recruiting teams. Through behavioral science and predictive analytics, it breaks down various elements of performance and team dynamics to optimize the workforce. It serves over 14,000 customers and 67,000 organizations in 178 different countries.
Viventium
Viventium, a cloud-based HRM software for small and mid-sized organizations, enables talent managers, executive leaders and organizations to manage general human resources, payroll, recruitment, time and attendance. It offers flexibility, expert guidance, easy customization and usage, and other facilities to aid HCM needs. Employers can track employee data, run mock audits, create custom action plans, save employment data, run data analysis, develop employee surveys, accept or reject leave requests, add essential candidate information to dedicated profiles and more.
Spark Hire
Spark Hire is a video interviewing platform designed to screen and interview candidates remotely and foster collaboration with team members. It identifies the best candidates early in the recruiting process, helps recruiters know the candidates on a personal level and assesses candidates fairly through structured interviews. Its analytics and reporting module helps users view useful recruitment metrics, see a breakdown of reasons for candidate rejection and filter interview data at a granular level.
Lumesse
Originally called Lumesse, the recruiting system was acquired by Saba in 2018 and is now Saba Talent Acquisition. Designed for businesses of all sizes, it helps organizations find and retain the best candidates for open job positions. From onboarding to future planning, it helps to streamline the hiring process from beginning to end. By finding the most qualified candidates, integrating them into the team and ensuring future employee goals align with company employee life cycles, organizations can find and retain top employees.
ApplicantPro
ApplicantPro is an applicant tracking system that offers additional features such as background checks, pre-employment assessments, video interviews, employee onboarding and more. It streamlines the hiring process, identifies the right candidate and boosts business productivity. It leverages social media and search engines to attract and engage candidates. Its CRM module organizes candidates in groups filtered by custom criteria, views applications and resumes and tracks communications in one place.
Big Biller
Big Biller by Top Echelon helps recruiters find and manage candidates through a single solution with both ATS and CRM support. It allows recruiters to quickly access their databases and find the information they need to manage the hiring process.
Avature
Avature is a talent management system and part of a more comprehensive HR suite. It helps with the entire hiring process by enabling departments to find, attract, hire, keep and develop the right staff. As an organization that serves over 650 companies, its capabilities include sourcing, recruitment marketing and candidate engagement. In terms of recruiting, it can manage candidates, post to career sites, manage recruiting events, host video interviews and track potential hires through the entire process. It’s useful as an ATS, or users can take advantage of other HR functions and integrate with legacy programs. Other uses include performance management, employee referrals, employee engagement, succession management and more.
HealthcareSource
HealthcareSource is a cloud-based talent acquisition and employee retention program. It allows HR administrators and hiring managers to search for qualified candidates and integrate new hires into analytics-driven existing systems. Designed with organizations in the health care field in mind, it provides comprehensive employee retention and success.
myStaffingPro
MyStaffingPro is a web-based recruiting, talent acquisition and employee management software. It supports HR and recruiting departments with every step of the acquisition and employee integration process, from job postings to ATS operation to social media integration.
Greenhouse Recruiting
Greenhouse Recruiting is a software suite for systematically recruiting and hiring the best talent. It takes a structured approach to ensure your recruiting efforts are powerful and bias-free. It’s customizable, scalable and integrations are available. It emphasizes providing a positive candidate experience and tracking those efforts with reporting and surveys. It caters to businesses of every size and hiring requirements from fast-growing startups to large corporations.
Fingercheck
Fingercheck is a cloud-based human resources platform that streamlines hiring, time tracking and payroll tasks along with various other HR management tasks. Beneficial for users at all levels, it allows both employees and employers to streamline workflows. It helps automate payroll processes, connects time tracking, payroll and core HR functions, and automatically tracks and compiles relevant data.
WebHR
WebHR is a full-service, cloud-based HRIS system with payroll capabilities. It standardizes, manages and automates recruitment, hiring, payment and more. Through it, administrators and employees alike can complete enrollment, onboarding, benefits, background checks, attendance and more.Serving over 25,000 companies and around 200 countries, there’s a free version with limited functions that serve five or fewer users. For regular, paid subscriptions, it can support up to 1000 workers. It uses AI to streamline the entire process.
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