Best Direct Deposit Payroll Software
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PRODUCTS
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BUYER'S GUIDE
Buyer's Guide
By Mary Connors, Content Writer at SelectHub
Paying staff with direct deposit makes payday easier for everyone. Since 95% of US workers receive their pay by direct deposit, it’s vital to have direct deposit software with the functionality to sustain your business no matter the size.
The best direct deposit software automates tedious HR tasks, streamlines processes, and automatically calculates wages and deductions. In this guide, we’ll cover everything you need to know to get started picking the right solution for you.
Executive Summary
- Direct deposit software can lower the risk of check fraud.
- Direct deposit solutions offer various management options, such as time management and tax management.
- Consider expert services and ease of integration while determining your list of requirements.
- Proactively ask questions of internal stakeholders and of vendors to ensure you cover all your bases before making a purchase.
What Is Direct Deposit Software?
Direct deposit software is an internet-based application that facilitates compensation, manages time off and calculates bonuses and deductions. Like clockwork, your employees receive their accurate earnings each pay cycle through an electronic funds transfer, saving them time and avoiding the hassle of depositing a physical check.
By adopting a dedicated payroll solution to focus on things like direct deposit, your organization eliminates the chance of check fraud, cuts operating costs from printing paper checks, and automatically establishes consistent bookkeeping and pay periods. With the recent increase in R&D expenditures, enterprises of all sizes are embracing direct deposit software as part of their payroll operations.
Primary Benefits
There are several benefits to selecting the best direct deposit software for your business needs.
Convenience & Reliability
As the world reopens post-pandemic, many sectors are still scaling back and recouping lost business. For example, USPS announced ?it would implement a sustainability plan that included cutting truck routes and changing delivery timeframes. The result? Delayed mail.
- Applicant Tracking Systems
- Background Check
- Benefits Administration
- Call Center Workforce Management
- Compensation Management
- Corporate LMS
- Employee Engagement
- Employee Feedback
- Employee Pulse Survey Tools
- Employee Scheduling
- Enterprise LMS
- HR Case Management
- HR
- HR Software For Nonprofits
- Human Services
- Interview Scheduling
- Job Board
- LMS
- Mobile Workforce Scheduling
- Onboarding
- Online HR
- Online Training
- Payroll
- Performance Management
- Pre-Employment Assessment
- Recruiting CRM
- Recruitment
- Restaurant Scheduling
- Sales Commission
- Talent Acquisition
- Talent Management
- Time and Attendance
- Video Interview
- Workforce Management
That type of uncertainty may annoy when it comes to letters. But it’s far from ideal when talking about mailed paychecks. Direct deposit software takes the guesswork out of payday and provides a fast, simple way for employees to be paid on time, no matter their location or mailing address.
Secure Payment Option
Despite slower mail, mail fraud is actually on the rise. According to various sources focused on cybersecurity, the average has tripled in certain months because of USPS withdrawing funding to postal inspectors. Direct deposit software ensures secure transmission of financial payments, mitigating the risks of mail fraud or stolen checks.
Time and Cost Savings
Direct deposit payroll software automatically applies funds to an employee’s bank account, remitting the cost of printing, packaging and mailing paper checks for alternative spending. In addition, digital payments eliminate the manual hours needed to calculate and process payroll, recovering time for your HR department to spend on more urgent tasks.
Key Features & Functionality
Direct Deposit | Payments hit your employee’s accounts for immediate spending digitally. The Federal Deposit Insurance Corporation ensures each payment, guaranteeing that the money sent is protected. |
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Time-off Management | Direct deposit software allows you to track time off to prepare for staff shortages. Employees can view time-off activity and remaining accruals, such as sick days and vacation hours. |
Self-service Portal | Equip staff with around-the-clock access to personal and benefit information. Accessible by desktop or mobile device, all information upholds consumer privacy and protects accounts against criminal activity. |
Integrations | Connecting with other platforms like another payroll system, accounting or HR software increases efficiency and reduces the chances of errors happening. |
Tax Management | Use direct deposit payroll software to simplify tax calculations, deductions and filings. The IRS is always dealing with backlogs during tax season, so setting up direct deposits can expedite the tax refund process. |
Software Comparison Strategy
We’ve listed important components to consider when selecting which direct deposit software is suitable for your business. Time is money, and neither will go to waste with the right software. To secure operation costs, you must assess which payroll vendor can handle the requirements of your organization.
Expert Support Services Offered
All new software and programs can be difficult to set up and understand at first. Applications that offer tax functions or help manage complex attendance requirements may require additional guidance. Take advantage of enhancements such as live support to resolve any issues you encounter.
Ease of Integration
The flexibility to integrate direct deposit software with previous systems is ideal for streamlining processes. Synching databases will save a lot of time and increase accuracy so you can have confidence all your data remains intact.
Cost & Pricing Considerations
Some direct deposit payroll solutions offer simple pricing, while others bill per service. However, the fees are significantly less than the costs of paying someone to process payroll and the price of printing and mailing physical checks. No matter the vendor, attractively priced packages exist for teams of all sizes.
There are even some free payroll options you can look into. Just remember that you get what you pay for.
The Most Popular Direct Deposit Software
Paylocity
Paylocity offers a robust payroll solution that assists with recruiting, timekeeping and workflow management. Users can customize configurations and alerts while enjoying centralized communication on industry trends and updates.
Paylocity Plan View.
Paychex
Paychex is a cloud-based management system with payment processing functionality. This full-suite application assists with onboarding, tax filing and benefits management. It offers 24/7 online support for users and is accessible from any device.
Paychex Human Resources View.
Workday
Workday is a SaaS solution that manages payroll, benefits and talent acquisition. Workday is best suited for medium to larger organizations and comes equipped to support throughout the entire employee lifecycle.
Workday Benefits View.
Questions To Ask
It’s always prudent to ask plenty of questions during your selection journey. After all, getting the facts straight before making an investment is essential. Before moving forward with direct deposit software, evaluate the following internally:
- How does direct deposit work?
- What information is needed to set it up?
- How much will direct deposit save my company in the long run?
- Is this the best payment method for my employees?
To best understand the product and project how it can impact your business, use the questions below as conversational guidelines with the vendor.
- Does the software require setup training?
- What business size or employment type does this software support?
- Is the system compatible with our pre-existing software? If not, what is the migration process/cost?
- How many pay cycles will it take to implement after becoming active?
- Who can I contact for further information or assistance with my direct deposit software?
- Does the software require a full-service subscription, or are services priced separately?
In Conclusion
Direct deposit software enables you to set up recurring payroll processes and manage absences while staying compliant with tax laws. It’s crucial to know how direct deposit works, the costs included and all attributes to reap the full benefits.
We hope this guide has helped you examine which capabilities best suit your organizational demands.
Products found for Direct Deposit Payroll Software
ADP RUN
RUN powered by ADP is a cloud-based payroll solution designed to meet the needs of small businesses (under 50 employees). ADP has other paid options for larger organizations. Basic capabilities, such as benefits administration and hiring, are available besides the payroll module. The vendor also offers professional services to help companies with taxes, benefits and insurance.
Paycom
Paycom automates a variety of the core tasks necessary for managing and retaining talent. It helps businesses streamline their processes and relieve the burden of unnecessary paperwork, allowing managers to focus on tasks that cannot be automated. Cloud-based deployment provides access to features from any internet-connected device, enabling users to complete tasks even when they’re out of the office. It facilitates tasks such as benefits administration, reporting and more.
Paylocity
Paylocity is an all-in-one cloud payroll solution that enables organizations of every size to execute administrative tasks such as talent acquisition, time and labor management, and other core processes. Its functionality includes multiple configuration options that allow companies to customize according to their needs.It contains robust security measures such as encryption, real-time backups and secure data centers. It also has a user-friendly mobile app that is compatible with both iOS and Android devices.
Paychex
Paychex provides payment processing, time-keeping and other general human resource software. They offer this to self-employed users, small businesses, medium business and large enterprise ventures. Buyers can choose from various pricing plans and payment options such as direct deposit, real-time transfers and same-day ACH. Most versions have some core HR management and pay processing functionalities.Based in the cloud, it assists with hiring, onboarding, tax filing, benefits management, business insurance, startup services and more. Users can customize it to meet their specific needs, adding only what they use. This allows administrators to ensure it fits their requirements, whether they be simple or complex.
UKG Pro
UKG Pro provides a unified, cloud-deployed suite that allows companies to manage human capital at a global scale. It offers an array of core features including payroll, benefits, recruiting, onboarding and learning. Users can also leverage it to manage employee data and files, compensation, time and attendance, performance, and succession plans.In addition to HR-specific capabilities, it incorporates advanced technology such as machine learning and AI, predictive analytics and business intelligence. This helps optimize performance, streamline tasks, improve understanding of the workforce and drive retention.
Paychex Flex
Paychex Flex is a cloud-based compensation and HR solution with the capability to serve thousands of employees. While there is an essential core version that mainly handles financials, it runs a wide range of departments and tasks. Some of its functions include payment management, benefits, talent management, time clocks, attendance, workforce management and more. It’s a scalable option with unique versions for small, medium and large businesses with different versions for groups of varying sizes, including one to nine, 10 to 49, and 50 to thousands. It also has distinct user roles for workers, managers or administrators. A winner of multiple industry awards, its automation cuts down on time doing manual operations like processing payments, auto calculating taxes and staying up to date with current rates and compliance.
Gusto
Gusto is a web-based payroll system for medium-sized organizations. It handles benefits, compliance, direct deposit, employee self-service, employee management, payment processing and taxes. Using automation, calculators and other administrative and HR modules, users can streamline the entire process of paying employees. It integrates with other technologies to offer expanded services such as accounting, bookkeeping, POS, time tracking and other business operations. In addition to filing taxes, it scans the laws of over 50 states to ensure accurate state and federal payments, helping organizations avoid penalties.
TriNet
TriNet is a payroll and full-service HR solution used by small and medium-sized businesses. Users have access to HR consulting, risk and compliance, benefits, payroll services and an employee and manager self-service portal.Some of its offerings include tax calculation, benefits management, insurance, risk mitigation, reporting, expense management and more.
Dayforce
Dayforce combines all major HR components into a cloud-based, unified HRMS. Suitable for smaller companies that need to manage over 100 employees to enterprises with thousands of employees, this program helps businesses tackle every aspect of the employee lifecycle. Companies can take advantage of professional services, payroll tax filing and standardized implementation processes via Dayforce Activate.
Zenefits
Zenefits is a cloud-based suite that provides integrated HR, payroll and benefits. It’s targeted at small businesses but can be used by organizations with up to 2,000 employees. Key features include time management, performance management, hiring and onboarding, and document management.Users can view the company’s structure via a dynamic org chart, which gives a real-time picture that shows changes to titles, contact info and other system updates. An employee directory centralizes information to facilitate easy collaboration.
Xero
Xero is an online accounting software designed to meet the needs of small businesses. The easy-to-use interface helps companies visualize their financial position and monitor performance based on real-time data. The solution is designed to connect businesses with third-party advisors and services in order to increase collaboration. This vendor offers a variety of integrations, making the platform capable of handling a variety of tasks associated with accounting.
Workday HCM
Workday HCM is a SaaS solution that unifies all aspects of managing the employee lifecycle in a single HRMS. The suite of modules allows organizations to operate globally, run payroll, administer benefits, manage talent and facilitate learning, among other things. While designed for medium and large enterprises, the platform can support the needs of smaller businesses as well. A business process framework provides control for all internal processes. The software is also equipped with audit tools and built-in security capabilities, and it offers mobile apps for flexible access.
ADP Workforce Now
ADP Workforce Now is a comprehensive human resources and payroll management system designed to streamline HR processes. It is typically employed by HR professionals and businesses of various sizes seeking an integrated solution for payroll, benefits administration, time and attendance tracking, and talent management. ADP Workforce Now's key features include automated payroll processing, employee self-service, and compliance management. Users appreciate its user-friendly interface and the ability to simplify complex HR tasks. In comparison to similar products, ADP Workforce Now is favored for its scalability and robust reporting capabilities, making it a reliable choice for organizations aiming to enhance HR efficiency. Pros User-friendly interface Efficient payroll processing Robust reporting Cons Pricing can be high Complex for small businesses Customer support variations
APS Payroll
Designed to meet the needs of small and medium-sized businesses, APS Payroll is a cloud-based solution for managing human resources. It provides features to help automate and streamline a variety of core HR tasks including processing payroll, tracking time and attendance, hiring the best talent, managing employee benefits, and creating analytic reports based on user data.Users can access their account from any internet-connected device to conveniently complete tasks. Built with scalability in mind, it’s able to grow with businesses. Additionally, each organization has access to a dedicated support team and account lead that can assist with tech support and field general assistance inquiries.
SurePayroll
SurePayroll is a web-based solution suitable for small businesses with less than 100 employees. Users can choose from two versions of the software — one for smaller operations. The other serves the needs of individual households that employ a nanny or other caretakers. The full-service solution assists with managing benefits and workers’ compensation. It can also help with processing pay, employee screening and more. Overall, it’s run over 10 million payrolls and supports more than 6,000 different taxes.
Justworks
Justworks is a professional employer organization that helps businesses automate and streamline multiple administrative functions. By automating tasks such as payroll, benefits administration and reporting, it saves companies both time and money. Ensuring compliance and providing administrators with access to robust benefits options, it elevates traditional administrative practices and provides the support users need to make the most of its capabilities. Designed with small and medium-sized businesses in mind, it offers multiple pricing plans and can scale with the growth of any business.
Patriot Payroll
Patriot Payroll is a full-service accounting and payroll software that offers a variety of integrative add-ons to users. The system’s core functions assist with core payroll tasks, while the add-on features enable the system to function as a full HR suite. This web-based payroll solution processes the payment, calculates taxes, creates reports, runs time and attendance and manages invoices.
Namely
Namely is a cloud-based platform for mid-sized businesses. A suite of connected modules allows organizations to manage payroll, time and attendance, benefits, and talent. It comes equipped with additional features for general HR activities, such as document storage and management, customizable dashboards, and audit trails that help save time, configure employee profiles, track events and activities, and control access.
Fingercheck
Fingercheck is a cloud-based human resources platform that streamlines hiring, time tracking and payroll tasks along with various other HR management tasks. Beneficial for users at all levels, it allows both employees and employers to streamline workflows. It helps automate payroll processes, connects time tracking, payroll and core HR functions, and automatically tracks and compiles relevant data.
OnPay
OnPay is designed to address core payroll needs for small businesses and handles basic HR functions as well. It integrates with a variety of other HR systems to enhance HR processes that include time tracking, accounting, benefits and compliance software integrations.It requires no more than a few minutes to set up and features an easy-to-use interface. It also offers assistance with data migration for new users, making the transition even easier.
Square Payroll
Based in the cloud, Square Payroll is suited for businesses of all sizes. Integrating with the well-known POS solution from the same company offers features that assist with processing pay, filing taxes, employee self-service and more. The support staff helps users with implementation, whether they need help with their first implementation or simply just assistance migrating data from an old interface. Its capabilities also provide time tracking, invoice creation, appointment scheduling, direct deposit and more.
ADP Vantage HCM
ADP Vantage HCM, a cloud-based, on-premise and open architect solution, brings together core human resources services through integrated modules that help manage payroll, time and attendance, workforce management, talent management and more. It helps organizations of all sizes across the U.S. improve employee engagement and gain real-time insights to enhance workforce processes and workplace operations. It simplifies office administrative operations, minimizes risks, reduces expenses and provides dedicated guidance to enhance operational efficiency. Talent managers can streamline the onboarding process and synchronize performance with preset goals on a monthly and yearly basis. It also offers a mobile application.
BambooHR
BambooHR is an HRMS designed for small and medium-sized businesses, and provides solutions for organizations in all industries. Based in the cloud, it streamlines data collection throughout the employee lifecycle, warehousing relevant information in a centralized database to make it easily accessible for managers and individual employees. It facilitates hiring, onboarding, compensation administration, performance management, provides employee self-service capabilities and everything in-between. It allows organizations to make customizations, set multiple administrators and maintain inactive employees.
Sage Payroll
Sage HRMS Payroll is an HR system used by businesses of all sizes across all industries. It enables organizations to process pay in-house. It streamlines tasks such as tallying hours worked, calculating tax and managing data. The single platform approach lets users streamline their pay processes and ensure employees receive accurate paychecks at the end of each pay period. If you integrate with a full suite, users can automate various tasks concerning processing payments, including time and attendance tracking, benefits management and recruitment.
SuccessFactors
SuccessFactors combines a set of integrated products to form a complete suite for HCM. The HRIS system enables companies to execute basic human resource functions as well as expand to strategic initiatives and planning to remain competitive. Based in the cloud, uses technology such as AI and machine learning to solve pressing human resources demands. In addition, SAP offers consulting and professional services to help companies implement integrations, deploy HRMS software and more.
Viventium
Viventium, a cloud-based HRM software for small and mid-sized organizations, enables talent managers, executive leaders and organizations to manage general human resources, payroll, recruitment, time and attendance. It offers flexibility, expert guidance, easy customization and usage, and other facilities to aid HCM needs. Employers can track employee data, run mock audits, create custom action plans, save employment data, run data analysis, develop employee surveys, accept or reject leave requests, add essential candidate information to dedicated profiles and more.
SyncHR
SyncHR is a comprehensive HCM platform that delivers benefits, payroll, time and attendance, talent management, and core human resource management capabilities to mid-market companies. The cloud-based human resource management software automates common tasks and can integrate with other business systems to provide real-time insights across an organization.
Wagepoint
Wagepoint is an online payroll solution that tracks and manages income. Designed for small businesses, it can compensate salaried, hourly or contracted workers. Users have easy access to W2s and pay stubs, even after termination. It also handles new hires, multiple forms of payment, direct deposit, extra income, tax forms and more.
PrismHR
PrismHR offers flexible, customizable and efficient solutions to support the comprehensive payroll, benefits and HR management requirements of small businesses and HR service providers. It provides assistive capabilities through the six key modules: platform, payroll, talent, time, employee portal and benefits. Its marketplace offerings include tools for financial wellness, identity protection, time and attendance, voluntary insurance, compliance, consulting services, taxes and more. These add-on capabilities are pre-integrated and give HR providers validated connections.
PeopleStrategy
The PeopleStrategy suite enables small and medium-sized businesses to manage all aspects of human resources from one cloud-based platform. Its modules cover core requirements (performance, comp planning, onboarding), workforce management, payroll, benefits administration and talent acquisition. Capabilities include applicant tracking, self-service, analytics and reporting. It automates many parts of the administration process and stores information in a single database to eliminate double data entry.
Wave Payroll
Wave Payroll is a cloud-based solution designed to provide simplified payroll management solutions. The product allows users to sync data, monitor employee activity, track leave, comply with tax reforms, view journal transactions, generate payslips and process payments. It uses 256-bit encryption to protect bank data connections and handles credit card and bank account information with PCI Level-1 certification. Other functionalities include income and expense tracking, accounting, monthly receipt uploads, regular reminders, consolidated dashboards and transaction updates.
PDS Vista
PDS Vista is an integrated human capital management (HCM) system for streamlining HR functions, including hiring, onboarding, human resources, benefits, payroll and time and attendance tracking. It automates core processes, empowering organizations to minimize the time allocated to routine HCM and payroll tasks. Highly customizable, it lets users tailor it to their needs. It also records crucial business strategy and decision-making data, giving employees and managers self-service access to payroll and workforce management features. Companies can opt for on-site or cloud deployment, ensuring flexibility during implementation.
Netchex
Netchex offers web-based payroll, HR, benefits and administrative service software to businesses of all sizes and industries. It’s single-source and facilitates automated pay tracking, tax compliance and analysis. Customize pay rates, frequency and type of payment with individual payout options. The integrated payroll system simplifies payroll for managers and administrators. Employees can easily access payroll information and history from the cloud or mobile app.
Dominion Systems
Dominion Systems is a SaaS product that offers payroll, time and attendance, and human resources services. It manages everything from conducting performance reviews to maintaining compliance to simplifying open enrollment. Equipped with insights and reports, it helps businesses make strategic and data-driven decisions. Mobile capability lets users complete tasks on the go, at any time.
People HR
People HR offers a scalable and customizable solution to perform essential HR functions, including personnel monitoring, applicant tracking, performance review and more. Its employee-tracking database lets HR managers create employment records for new hires, fill in crucial employee information and provide unlimited storage for documents. It is suitable for both small and mid-sized businesses.It includes an applicant tracking module that helps users create and customize the company’s career page and create new job offerings. Users can view all applicant information in one location. Its performance review module helps employees receive feedback from their peers.
BerniePortal
BerniePortal is a cloud-based solution for all talent acquisition, onboarding and management related needs. It helps with applicant tracking, employee onboarding, benefits administration, PTO tracking, time and attendance, compliance, performance management, COBRA administration and 1095-C reporting. Small and mid-sized enterprises can use it to optimize human resources, enhance employee experience and productivity, and spend time on essential tasks. It also provides payroll integration that enables employers to integrate with several payroll offerings and employee benefits data in payroll. A network of healthcare advisors and brokers nationwide are available for integration.
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